Build your fund calendar
Pick your entities, their domiciles, year-ends and what type each is — get one clean reporting calendar through a date you choose (default five years ahead), ready to drop into Outlook. Pre-loaded with a dummy “Fund V” group so you can see the output straight away. Need a plain spreadsheet of dated events instead? Excel → Outlook (.ics).
How the dates are computed: each deadline follows its sourced rule from your entity's year-end (any month-end). US day-count deadlines roll off weekends and US federal holidays to the next business day. Public holidays for every jurisdiction in your book (2026–2029) are shown on the calendar as context — ◆ amber days — but never move a stated deadline; the BVI economic-substance period is assumed to track the financial year. The gotcha: a deadline that lands on a local holiday is still the legal date — file before it, and cross-check anything critical against the linked source.
1Your funds
calendar name
event (optional)
through
Typed once, the note rides in the body of every event in the calendar — so you don't retype standing instructions for each entity. Each entity can also carry its own note (the box on its card); where both exist, the entity's note comes first. Include deadlines through sets how far ahead regulatory and custom reports expand (default five years; max ten).
External / regulatory deadlines — your entities; each picks up the filings its domicile & type owe
Build your list in Excel, then either upload the file (.xlsx or .csv) or select the rows, copy, and paste them here — one row per entity. A header row is optional; if you include one the columns can be in any order. Nothing is uploaded to a server — the file is read in your browser like everything else.
Accepted values. Jurisdiction — the code or the full name
(KY or Cayman Islands); Delaware, Lux, BVI and similar shorthands work.
Entity type — Fund, ManCo/AIFM,
Adviser/RIA, or GP/SPV.
FY-end — 31 Dec, Dec, 12-31 or 31/12.
Internal target — a number of days, or blank for none. Anything unreadable is reported
row by row rather than silently dropped.
This is a fund calendar — the fund manager and its funds. Each entity picks up the deadlines that match its domicile and entity type (a Cayman feeder sees CIMA + FATCA/CRS, a Lux ManCo sees Annex IV, a US manager sees Form ADV). Its financial year-end drives the annual filings (accounts, audit, annual return) — change it and those dates move; most other deadlines are fixed calendar dates and don’t. Every deadline attaches to the entity legally responsible for filing it — so Annex IV sits under the ManCo/AIFM, not the fund. Tick internal target to also get an earlier working deadline.
Internal deadlines — your own working targets: board packs · drawdowns · audit dates
Your own reports, each on its own editable card — set its frequency, date (the reporting period, e.g. Q3 = 30 Sep), an optional time, the + N days lag to the actual deadline (board packs are often due ~a month after period-end → +30), and tick which entities it applies to. Recurring ones expand through your Include deadlines through date (quarterly ≈ four events per year); one-off is perfect for an audit date or a board meeting; a time is for meetings — leave it blank for an all-day event.
Toggle which deadline types show — dark = shown. Counts update live.
◆ Holidays & your deadlines: the US day-count filings (Form ADV · PF · N-CEN · 1065) are the only deadlines a public holiday moves — they roll to the next US business day, and stay rolled even if you hide US holidays here. Every other deadline stays on its stated date, local holiday or not — if one lands on a holiday, file before it.
2Preview & export
Your fund list is saved in this browser only — it's here next time, and never sent to us. 🗑 Clear my saved setup (top of Step 1) wipes it from this browser and puts the demo book back.
Showing deadlines from today through the end date you set — past deadlines are hidden. In Outlook,
double-click the downloaded .ics (or File → Open Calendar) to add it as its
own separate calendar — do not use Import/Export, which dumps the events into your personal
calendar instead. Every event carries a stable ID that is tied to the entity itself, not to
its name — so you can rename an entity, rename the calendar or move a year-end, re-export, and Outlook
updates the events you already have instead of adding a second copy. 14-day + 2-day reminders are
built in. Save my setup keeps your fund list in a file you own — reload it next time, add a few
entities, and re-export one complete calendar without re-typing.
Review (third tab) is the checking view: the same deadlines grouped by jurisdiction, report type, entity or month instead of by date, collapsed to one row per report with the entities it applies to — click any row to open the entity-by-entity detail. Copy for Excel puts the whole thing on your clipboard as a table you can paste straight into a sheet; Print / PDF prints it fully expanded as a sign-off document.
How it lands in Outlook
Outlook nests only two levels — a calendar group holding calendars — so a deep fund tree is projected: the strategy becomes the calendar name, each entity (and compartment) rides in the event title, and the deadline type becomes a category you can filter on (colour it once in Outlook if you like):
Demo data: 60+ dated 2026 obligations from FundRegTracker’s source register (regulatory · investor tax · ESG), plus a researched set of Cayman, BVI & Bermuda fund deadlines (sourced from CIMA/DITC · BVI FSC/ITA · BMA/CITA and offshore counsel — most high-confidence; a few fee/economic-substance dates flagged for source-confirmation before going live). Dates are formula-driven and roll year-to-year: annual filings compute from each fund’s year-end, everything else from its fixed statutory date. Real deadlines, dummy fund names. Not legal advice — every row on the live calendar links to its primary source.